An interactive warehouse map
Every warehouse, unit and bay on a map, linked to the client who occupies it and the stock inside. Capacity per warehouse is calculated, so sales sees what can be promised.
Logistics × Custom ERP
Know what is where, for whom, right now.
A live map of your units, QR labels on every pallet and item, stock recorded per customer, collections and deliveries on a shared calendar, and a crew app that counts items against the quote. It is the warehouse half of the system I built for Storex, a Malta storage and logistics company, where it’s in daily use.
Sound familiar?
Capacity is a guess until someone walks the floor.
A storage or logistics business holds other people’s goods on terms. The sales team promises space, the crew moves things around, and the only reliable map is in the foreman’s head. A customer asks for item 14 of 40 boxes and somebody has to go and look. When a customer moves out, the count at the door doesn’t match the count at the start, and the argument begins. The bigger the warehouse, the more this costs you.
- Nobody can say how much space is genuinely free without a walk-through.
- Pallets get moved and the record doesn’t change, so the system lies.
- Counts at collection differ from the quote and the dispute is your word against theirs.
- Customers’ stock is mixed in a spreadsheet by owner and location.
- The crew’s day is a WhatsApp list the office can’t see change.
What gets built
The parts, shaped to you.
Pick the ones you need. Each is built around how your team already works, then joined up on one set of data.
QR labels for pallets and items
Print a QR label on goods-in. Scan it to move, pick or dispatch, so the record changes the moment the pallet does. Items can be counted in and out against the booking.
Stock per customer
What each customer has, where it is, its condition and its declared value, searchable in seconds. Customers can see the same list in their customer portal.
Goods-in and goods-out
Receive against a booking, record the count and the condition with photos, put it away, then pick and dispatch against a request. Differences are flagged at the time, not at move-out.
Collections and deliveries calendar
Every collection and delivery on a calendar the office and the crew share, synced two-way with Google Calendar, with the crew, vehicle and time slot assigned.
Crew app
An installable app for the crew: GPS clock-in, timesheets, job checklists, routine vehicle and stock checks, and on-site item counts against the quote.
Stock checks
Scheduled counts by warehouse or customer with a list to walk and a report of differences, so errors are found on your schedule.
Links to quotes and billing
Space used feeds the monthly bill. See storage billing for how stock, contracts and invoices stay in step.
A good fit if
- You hold goods for other people on terms and need to know exactly what and where.
- You run crews and vehicles whose work should show up in the system.
- Capacity, quotes and billing depend on the same stock data.
- You are outgrowing spreadsheets but a full WMS would be far too big.
Not the right call if
- You run a high-volume distribution centre with thousands of SKUs, pick-path optimisation or automated handling. That needs a specialist WMS.
- You need a freight-forwarding or customs platform. That is a different product.
How it runs
From first call to daily use.
The same five steps on every project, sized to yours.
- 01A short call or the quote builder
Tell me how the business runs today: the tools, the workarounds, the bit that drives you mad. The quote builder takes about five minutes and gives me a scoped brief.
- 02A fixed quote, in phases
I reply with a fixed price and a phase plan. The must-haves go first, so you are using the system while the rest is still being built.
- 03Previews as it’s built
You see the real system on a private link while it is being built, with your own data in it as early as possible. Changes are cheap at this stage, so this is where we make them.
- 04Your data moved across
Spreadsheets, an old system, email threads: the data comes with you, checked against the source so nothing is lost on the way.
- 05Launch, then care
Your team gets a walkthrough, and I stay on for fixes and new features, either on a monthly support plan or pay as you go.
FAQ
Questions, answered.
Is this a product I can buy?
No. It’s a custom system built around how your operation runs. Storex is the live proof that this kind of system works day to day, and I’d adapt the same building blocks to your warehouse, your terms and your customers.
Does the crew app work with poor signal?
It can be built to cope with weak signal and sync when the phone is back online. Tell me about your sites and I’ll confirm what is realistic for them.
Can customers’ stock be separated from our own?
Yes. Stock is held per customer, with its own location, condition and value, and you can add your own stock as another owner. Customers see only theirs.
Do we have to scan everything?
Only as much as pays off. Many firms label pallets and high-value items and count the rest by line. The cost of labelling is small compared with the cost of a disputed count.
How long would it take?
A focused first version with the map, stock and calendar is typically a few weeks; the crew app and portal follow in phases. Stock and orders is roughly 50 to 110 build hours, staff 30 to 70, plus 30 to 50 hours of shared groundwork. See the timeline guide.
Can the system show customers what we hold?
Yes. The same stock records can feed a customer portal where each customer sees only their own items, photos and declared values, and can request a collection or delivery. It means fewer calls asking what is in the unit, and an agreed record if something is damaged.
Go deeper
Read next, then decide.
ServiceCustom ERP
Quotes, stock, staff, jobs and invoicing on one shared set of data.
IndustryLogistics & storageQuotes, warehouse map, QR labels, crew app, invoicing and a customer portal.
SystemStorage billingRecurring storage invoices from contracts, pro-rata move-ins, handling fees, renewals and overdue chasing.
SystemCustomer portal for storageStatements, files, stored items, declared values for insurance and service requests for storage customers.
Case studyStorexA storage and logistics company’s whole operation in one custom system: quotes, clients, invoicing, the warehouse and the crew in the field.
GuideHow long custom software takesCustom software timelines in build weeks, phase by phase, and what slows a project down.
ComparisonCustom ERP vs OdooOdoo’s modular suite against an ERP built for your process: cost, fit and customisation.
IntegrationGoogle WorkspaceGmail, Calendar, Drive, Sheets and Google sign-in connected to your CRM or booking system.
Often built together
Related systems.
Custom ERP
Quotes, stock, staff, jobs and invoicing on one shared set of data.
Logistics & storageQuotes, warehouse map, QR labels, crew app, invoicing and a customer portal.
Client portalsA secure login for clients: invoices, documents, bookings, payments and messages.
Quoting & invoicingQuotes from your rate card, invoices with VAT, deposits and automatic chasing.
How pricing works · Digitalise Your SME grants · All case studies
Start here
Get a fixed quote.
The quote builder opens with the parts on this page already switched on. Add or remove what you like, and I reply with a fixed quote.