Custom ERP

Your whole operation, in one system.

Quotes, clients, stock, staff, jobs and invoices on one set of data, so a change in one place shows up everywhere it matters. Sized for an SME, built in phases, and shaped around the way your business already works.

Get a quote for this See it runningA first version: 8–16 weeks
Sound familiar?

Every tool is fine on its own. Together they cost you hours.

An SME usually ends up with a quoting spreadsheet, an invoicing app, a calendar, a stock sheet and a WhatsApp group for the team. The work is in moving information between them.

  • The same client details are typed into three different tools.
  • Stock levels are only right on the day somebody counts.
  • The office can’t see what the team in the field did today.
  • Month-end means exporting everything into one spreadsheet to see the numbers.
  • Enterprise ERPs quote you for a project bigger than your business.
What gets built

The parts, shaped to you.

Pick the ones you need. Each is built around how your team already works, then joined up on one set of data.

Quotes to invoices

Quotes built from your catalogue or rate card become jobs, then invoices, without retyping. Deposits, progress invoices and credit notes included.

Clients and contracts

Client records, contracts, renewals and documents, with reminders before anything expires.

Stock and orders

Live stock across locations, barcode or QR labels, low-stock alerts and purchase orders to suppliers.

Jobs and scheduling

Jobs with stages, checklists and sign-off, on a calendar the whole team can see.

Staff and the field

Rotas, leave, GPS clock-in and timesheets, with a phone app for the team on site.

Accounts view

Sales ledger, expenses with receipt capture, VAT summaries and exports for your accountant.

Customer portal

Clients see their statements, documents and orders and raise requests, instead of emailing the office.

Dashboards

Revenue, overdue invoices, capacity and pipeline, live, for the people who need them.

Connects to
  • Your website
  • Gmail or Outlook
  • WhatsApp
  • Google Calendar & Drive
  • Stripe
  • Accounting software
  • Shopify or WooCommerce
  • Wix or WordPress
How integrations work
A good fit if
  • Information moves between four or more tools by hand every day.
  • You have an office and a team in the field who need the same data.
  • You have outgrown spreadsheets but an enterprise ERP is far too big.
  • Your process is part of your edge and you don’t want to bend it to software.
Not the right call if
  • One off-the-shelf app already covers most of what you do. Then the better job is connecting it to the rest, which I also do.
  • You want everything switched on in one go. ERPs land best in phases, core first.
How it runs

From first call to daily use.

The same five steps on every project, sized to yours.

  1. 01A short call or the quote builder

    Tell me how the business runs today: the tools, the workarounds, the bit that drives you mad. The quote builder takes about five minutes and gives me a scoped brief.

  2. 02A fixed quote, in phases

    I reply with a fixed price and a phase plan. The must-haves go first, so you are using the system while the rest is still being built.

  3. 03Previews as it’s built

    You see the real system on a private link while it is being built, with your own data in it as early as possible. Changes are cheap at this stage, so this is where we make them.

  4. 04Your data moved across

    Spreadsheets, an old system, email threads: the data comes with you, checked against the source so nothing is lost on the way.

  5. 05Launch, then care

    Your team gets a walkthrough, and I stay on for fixes and new features, either on a monthly support plan or pay as you go.

FAQ

Questions, answered.

What is the difference between a CRM and an ERP?

A CRM manages customers and sales. An ERP runs the operation behind them: stock, jobs, staff, purchasing and finance. For an SME the line is blurry, so I build the parts you need on one database rather than selling you two products.

Is a custom ERP realistic for a small business?

Yes, when it is built in phases. The first phase covers the work that costs you the most time, usually quotes, clients and invoicing, and the rest is added while you are already using it.

How is this different from Odoo, SAP Business One or Microsoft Dynamics?

Those are configurable products: you adapt your process to their modules, and you pay licences per user. A custom system is built to your process from the start and you don’t pay per seat. If one of those products fits you well, I’ll say so.

Can the team use it on their phones?

Yes. Everything works in a mobile browser, and a field app for iPhone and Android can run on the same backend. Storex’s crew use an installable Android app with GPS clock-in and job checklists.

What happens to our existing data?

It is migrated and checked against the source before the switch: spreadsheets, an older system or exports from the apps you use today.

Can it qualify for Digitalise Your SME funding?

Custom software is an eligible cost under the scheme. Approval depends on your business and the current call, and work can only start once the grant is approved, so check the Malta page and mention it in your brief.

Often built together

Related systems.

Custom CRM

Enquiries, clients, pipeline and follow-ups in one place, shaped to how you sell.

Quoting & invoicing

Quotes from your rate card, invoices with VAT, deposits and automatic chasing.

Client portals

A secure login for clients: invoices, documents, bookings, payments and messages.

Integrations

Wix, Shopify, Gmail, WhatsApp, Stripe, calendars and accounts, synced both ways.

How pricing works · Digitalise Your SME grants · All case studies

Start here

Get a fixed quote.

The quote builder opens with the parts on this page already switched on. Add or remove what you like, and I reply with a fixed quote.

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