Lead pipeline
Enquiries from portals, your website and WhatsApp in one board, matched to the right listing.
For property businesses
Every lead, viewing and tenancy in one place.
For agencies, landlords and property managers: enquiries from portals, your site and WhatsApp in one pipeline, viewings booked without phone tag, tenancies that renew on time, and owners who can see what’s happening without calling you.
Sound familiar?
Leads come from everywhere. Follow-ups come from memory.
Property runs on volume and timing: enquiries from portals and WhatsApp, viewings across town, contracts with dates that matter.
- Leads from portals, your site and WhatsApp end up in different inboxes.
- Viewings are arranged by phone and clash.
- Contract renewals and expiries are tracked in a spreadsheet.
- Maintenance requests arrive by WhatsApp and get lost.
What gets built
The parts, shaped to you.
Pick the ones you need. Each is built around how your team already works, then joined up on one set of data.
Viewings
Book viewings against agent calendars, with reminders and feedback afterwards.
Listings
Properties, units and availability, feeding your website.
Tenancies and contracts
Terms, documents, deposits and renewals, with reminders before key dates.
Rent and invoicing
Rent schedules, invoices, receipts and an overdue ladder.
Maintenance requests
Tenants report issues with photos; jobs get assigned, tracked and closed.
Owner and tenant portals
Owners see statements and activity; tenants see documents and raise requests.
Reports
Lead sources, conversion, occupancy and arrears.
Connects to
- Gmail or Outlook
- Google Calendar
- Your website
- Stripe
- Google Drive
A good fit if
- You manage enough leads, listings or units that a spreadsheet is slipping.
- Renewals, deposits and maintenance need a proper trail.
- Owners or tenants keep asking for updates.
Not the right call if
- You manage a couple of units of your own. A simple tracker is enough.
Proof
Built before, running now.
No property CRM is published here yet. Storex’s renewals, portal and chasing are the closest match, and they run every day.
Storage & logistics · Live · in daily useStorex
A client lifecycle with renewals that follow the contract term, a customer portal and an overdue-chasing ladder.
Read the case study Local services marketplace · Live · web & iOSQabbadStructured requests, quotes, messaging and verified providers, live on web and the App Store.
Read the case study Construction · Live · portal v1Nathan Fenech ConcretingLead capture that references every enquiry, and a portal from inbox to invoice.
Read the case studyHow it runs
From first call to daily use.
The same five steps on every project, sized to yours.
- 01A short call or the quote builder
Tell me how the business runs today: the tools, the workarounds, the bit that drives you mad. The quote builder takes about five minutes and gives me a scoped brief.
- 02A fixed quote, in phases
I reply with a fixed price and a phase plan. The must-haves go first, so you are using the system while the rest is still being built.
- 03Previews as it’s built
You see the real system on a private link while it is being built, with your own data in it as early as possible. Changes are cheap at this stage, so this is where we make them.
- 04Your data moved across
Spreadsheets, an old system, email threads: the data comes with you, checked against the source so nothing is lost on the way.
- 05Launch, then care
Your team gets a walkthrough, and I stay on for fixes and new features, either on a monthly support plan or pay as you go.
FAQ
Questions, answered.
Can leads from property portals come in automatically?
Where the portal sends enquiry emails or offers a feed, yes: they are parsed into the pipeline and matched to the listing.
Can owners see their own statements?
Yes. An owner portal shows statements, documents and activity for their properties only.
Can tenants report maintenance from their phones?
Yes, with photos, and every request gets a reference and a status they can follow.
Does it work for short lets as well as long lets?
The system is built to your model: long lets, short lets, sales or a mix. Tell me which in the quote builder.
Often built together
Related systems.
Custom CRM
Enquiries, clients, pipeline and follow-ups in one place, shaped to how you sell.
Client portalsA secure login for clients: invoices, documents, bookings, payments and messages.
Booking systemsOnline booking with your rules: deposits, reminders, waitlists and calendar sync.
Quoting & invoicingQuotes from your rate card, invoices with VAT, deposits and automatic chasing.
How pricing works · Digitalise Your SME grants · All case studies
Start here
Get a fixed quote.
The quote builder opens with the parts on this page already switched on. Add or remove what you like, and I reply with a fixed quote.