For academies & schools

Run the academy, not the admin.

Applications, enrolment, timetables, attendance, fees and portals for students, parents and tutors, on one system. Built for academies, tuition centres, music and sports schools and private training providers.

Get a quote for this See it runningA first version: 7–14 weeks
Sound familiar?

Term starts and the inbox explodes.

Applications by email, timetables in a spreadsheet, fees chased by hand and parents asking the same questions: the admin grows every intake.

  • Applications arrive as emails and attachments.
  • Grouping students by level is done by hand every term.
  • Fee instalments are tracked in a spreadsheet and chased manually.
  • Tutors and parents can’t see schedules without asking.
What gets built

The parts, shaped to you.

Pick the ones you need. Each is built around how your team already works, then joined up on one set of data.

Online applications

Multi-step application forms with uploads, assessments and your own questions.

Admissions pipeline

Pending, assessed, shortlisted, approved, enrolled: every applicant on one board.

Grouping and timetables

Students grouped by level and subject, timetables with rooms and tutors, synced to calendars.

Attendance and rescheduling

Registers, absences, make-up sessions and waitlists.

Fees and instalments

Card payments, instalment plans, coupons and automatic reminders.

Student and parent portal

Schedule, payments, resources, homework, progress reports and messages.

Tutor portal

Schedules, reports, attendance and lesson logs in one dashboard.

Communications

Announcements, newsletters and a shared inbox, with full email logs.

Connects to
  • Stripe
  • Google Calendar
  • Google Drive
  • Google sign-in
  • Gmail
  • WhatsApp
  • Your website
How integrations work
A good fit if
  • You run intakes with applications, levels and groups.
  • Fees are paid in instalments and chased by hand.
  • Tutors, students and parents each need their own view.
Not the right call if
  • You need a full state-school MIS with national reporting. That’s a specialist product.
How it runs

From first call to daily use.

The same five steps on every project, sized to yours.

  1. 01A short call or the quote builder

    Tell me how the business runs today: the tools, the workarounds, the bit that drives you mad. The quote builder takes about five minutes and gives me a scoped brief.

  2. 02A fixed quote, in phases

    I reply with a fixed price and a phase plan. The must-haves go first, so you are using the system while the rest is still being built.

  3. 03Previews as it’s built

    You see the real system on a private link while it is being built, with your own data in it as early as possible. Changes are cheap at this stage, so this is where we make them.

  4. 04Your data moved across

    Spreadsheets, an old system, email threads: the data comes with you, checked against the source so nothing is lost on the way.

  5. 05Launch, then care

    Your team gets a walkthrough, and I stay on for fixes and new features, either on a monthly support plan or pay as you go.

FAQ

Questions, answered.

Can applicants upload files and take an assessment online?

Yes. MCMA’s application includes ear-training and rhythm challenges, with uploads going straight to Google Drive.

Can students be grouped automatically?

Yes. Rules group students by level, subject or instrument, and staff can adjust the result.

Can parents pay fees in instalments?

Yes. Instalment plans, coupons and automatic payment reminders through Stripe.

Is there an app for students and tutors?

Portals work on any phone and can be installed to the home screen. A native app on the same backend is an option.

Often built together

Related systems.

Client portals

A secure login for clients: invoices, documents, bookings, payments and messages.

Booking systems

Online booking with your rules: deposits, reminders, waitlists and calendar sync.

Custom CRM

Enquiries, clients, pipeline and follow-ups in one place, shaped to how you sell.

Quoting & invoicing

Quotes from your rate card, invoices with VAT, deposits and automatic chasing.

How pricing works · Digitalise Your SME grants · All case studies

Start here

Get a fixed quote.

The quote builder opens with the parts on this page already switched on. Add or remove what you like, and I reply with a fixed quote.

Start the quote builder Or talk to me first
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